There is no one-size-fits-all approach to increasing productivity, as the best productivity tools and apps vary depending on your workflows and preferences. However, there are few productivity tools and apps that can help you work more efficiently and be more effective throughout your day.
Google Calendar is a great tool for managing your time and staying organized. It’s one of the best productivity apps because it’s easy to use and helps you stay on top of your schedule. You can create different calendars for different purposes, such as work, personal, or school, and then share them with others.
You can also set reminders, schedule meetings on the fly from any device. Google Calendar also integrates with other Google tools, such as Gmail and Google Drive, making it a convenient way to keep everything organized.
Free Plan. If you just want to use the basic features of Google Calendar, it’s free. However, if you need more features, such as the ability to invite others to meetings or create event reminders, there are paid plans available.
Paid Plans. There isn’t a paid plan specifically for Google Calendar. Instead, you pay for a Google Workspace account which provides access to a productivity suite of Google products including a 30GB Google Drive space. Google offers 3 paid plans: Business Starter, Business Standard and Business Plus.
If you’re like most people, your days are filled with a never-ending to-do list. From work tasks and projects to personal errands, it seems like there’s always something that needs to be done. This is where Evernote comes in.
Evernote is a all-in-one note taking tool that helps you stay organized and productive. It allows you to take notes, create to-do lists, capture ideas, and collaborate with others.
You can create notes for work projects, make lists of groceries you need to buy, or even take notes on class lectures. You can also access your notes from any device: phone or tablet, so you can work on them wherever you are.
One of the best things about Evernote is its flexibility. You can use it however works best for you. If you want to take handwritten notes during a meeting, you can do that. If you prefer to type out your thoughts, that’s an option too.
Evernote syncs across all of your devices, so you can access your information no matter where you are.
Free Plan. Evernote is free to download and offers a free plan which includes 60MB monthly uploads, sync in 2 devices and more. However, for more advanced features I highly recommend to use the paid plan.
Paid Plans. There are two paid plans available for Evernote: Personal and Professional. These plans provide bigger monthly uploads (up to 20GB), unlimited device syncing and app integrations like Trello, Salesforce, Microsoft Office Suite and others.
If you’re looking for an effective to-do list app that will help you get more done, look no further than Todoist. Todoist is one of the most popular and highly rated apps available, and for good reason. It’s packed with features that will help you manage your time and tasks more efficiently.
There’s a lot to like about Todoist, and it’s definitely worth checking out if you’re looking for a way to improve your productivity. It’s available on Android, iOS, Windows, macOS and the web.
Free Plan. For basic features, you can use Todoist for free. You can have 5 projects, 5MB file uploads, etc.
Paid Plans. Todoist has two paid plans: Pro and Business. These plans are suitable for power users and small teams. Users can get up to 500 active projects per member, 100MB file uploads, reminders, team inbox, team billing and many other features.
Google Drive is one of the best business productivity apps available. It’s simple to use and has a ton of features that make it an essential tool for anyone looking to be more productive.
You can store files in the cloud, share files with others, and edit documents with collaborators. You can also access your files from any device or computer with an internet connection. It’s the best alternative to Dropbox.
Free Plan. Google Drive is free to use up to 15 gigabytes of storage space. If you need more space, you can upgrade to a paid plan starting at $1.
Paid Plans. To upgrade for a bigger online storage, you need to subscribe to a Google One account. There are 3 plans available:
Trello is a project management tool that allows you to create boards with cards that represent tasks or ideas.
You can then organize and prioritize your cards by moving them between columns on the board. It’s great for managing projects of all sizes, from small to large.
One of the best things about Trello is that it’s free to use. You can create as many boards and cards as you want, and there are no limits on how many people can collaborate on a project.
It also has a mobile app so you can access your boards and cards on the go. You can also configure a notification for any changes in your projects.
If you’re looking for a versatile and easy-to-use business management tool especially for remote teams, Trello is definitely worth checking out.
Free Plan. Trello has a free plan which includes unlimited cards, unlimited storage (10MB/file), unlimited activity log and many others. If you want to have the advanced features, you can get their paid plans.
Paid Plans. There are three paid plans available in Trello: Standard, Premium and Enterprise. Trello paid plans include all the features in the free plan plus unlimited boards, unlimited workspaces, advanced checklists, different views, higher file size uploads, priority support and many more.
Google Docs is a versatile online word processor that can be used for a variety of purposes. Whether you need to create a document, spreadsheet, or presentation, Google Docs has you covered. What’s more, it’s completely free to use.
One of the best things about Google Docs is that it’s so versatile. You can use it to create documents for school, work, or home.
Additionally, you can easily share your documents with others online. This makes real-time collaboration a breeze.
Another great thing about it is that it’s always up-to-date. You can focus on work and don’t have to worry about downloading updates or installing new software – Google Docs updates automatically.
Plus, you can access your documents from any computer or device with an internet connection. Overall, Google Docs is one of the best free online productivity tools out there.
Free Plan. Google Docs is completely free to use and is part of the Google Workspace suite of tools.
Paid Plans. There isn’t a paid plan specifically for Google Docs. Instead, you can upgrade your Google Workspace account which provides access to Google apps including a 30GB file storage. Google offers 3 paid plans for Google Workspace:
Asana is a project management tool that can be used to manage tasks, collaborate with team members, and track progress. It can be used for individual projects or for larger initiatives that involve multiple people.
One of the best things about Asana is that it’s so versatile. You can use it to track anything from simple tasks to complex projects.
It’s also easy to learn and use, which makes it a great choice for people who are new to project management.
It’s also great to boost productivity and collaboration. You can easily share tasks with team members and track their progress. This helps ensure that everyone is on the same page and that projects move forward smoothly.
Lastly, it’s a great tool for tracking progress. You can see how much progress has been made on each task, and get a quick overview of all the tasks that are currently underway.
Free Plan. Asana has a free-forever plan and gives users unlimited tasks, projects, messages, activity log, file storage (up to 100MB file size) and collaboration up to 15 members.
Paid Plans. For premium features, Asana has two paid plans: Premium and Business. It provides unlimited dashboards, customizable timeline, workflow builders, portfolios, workloads, among others.
Zapier is a web automation tool that lets you connect different apps together to automate tasks.
For example, you can create a zap that automatically adds new subscribers to your Mailchimp list when they sign up for your newsletter on your website.
Zapier is one of the best automation apps because it’s so versatile. You can use it to automate all sorts of tasks, from simple things like adding new contacts to your CRM, to more complicated tasks like tracking sales data and creating reports.
Plus, because Zapier integrates with so many different applications, it’s a great way to streamline your workflow and make sure that you’re getting the most out of all the different tools you’re using.
This lets your business get to work that matters most without being bugged with complex integrations.
Free Plan. If you want to give Zapier a try, there’s a free plan available which includes 5 zaps and 100 tasks per month.
Paid Plans. Zapier’s offering four paid plans for higher flexibility to users: Starter, Professional, Team and Company. These plans have higher tasks per month, unlimited zaps, web hooks, formatters, premium support and many others. If you’re an agency owner you’ll need one of these paid plans.
Harvest is one of the best time tracking apps out there. It’s simple to use and helps you track time you’re spending on each task. This is especially helpful for freelancers who need to keep track of their hours for invoicing purposes.
But Harvest isn’t just for freelancers – it’s great for anyone who wants to be more productive and get a better sense of where their time is going.
The best thing about Harvest is that it’s not just a time tracking app – it’s also a productivity tool. You can use it to create estimates, track expenses, and invoice clients. And because all your data is stored in the cloud, you can access it from anywhere.
If you’re looking for a simple, easy-to-use time management app, Harvest is definitely worth checking out.
Free Plan. For personal use, Harvest comes with a free plan which includes 1 seat and 2 projects.
Paid Plan. Harvest has one of the simplest pricing models. They are offering a Pro plan which entitles users unlimited seats and unlimited projects at $12/month per seat.
Slack is a messaging tool that can be used for team communication, project management, and other purposes. It’s one of the best apps and tools because it’s easy to use, versatile, and has a lot of features.
It can be accessed on the web or through an app, and users can create channels for different topics or projects. Messages can be sent as private messages or to all members of a channel, and files can be attached to messages.
Slack also has integrations with other apps, such as GDrive and Trello, which allows users to access their data from within Slack.
Free Plan. Slack offers a free plan which gives users access to 10,000 recent messages, 10 integrations with other apps such as Google Drive and 1:1 voice & video calls to teammates.
Paid Plans. Depending on the size of your team, Slack has 3 paid plans available: Pro, Business+ and Enterprise Grid.
LastPass is a software that helps store and manage passwords for different websites and online services. It is one of the best apps as it makes it easy to keep track of all your passwords in one place.
LastPass also has a desktop app that can be used to manage and store passwords for different sites, which means users don’t have to remember all their passwords.
The LastPass Chrome extension can also be used in addition to the desktop app.
Free Plan. Give yourself relief from memorizing with a free plan from LastPass. It comes with unlimited passwords, one device access, auto-fill, one to one sharing and a password generator.
Paid Plans. With a generous pricing model, LastPass has two paid plans: Premium and Families. These plans are packed with advanced features like access to all devices, one to many sharing, 1GB encrypted file storage, personal security dashboards, etc.
If you’re not using Hootsuite, you’re likely wasting a lot of time on social media. Here’s why: Hootsuite is a social media scheduling tool that lets you see all of your social media accounts in one place.
You can post to all of your accounts at once, or schedule posts for the future.
Hootsuite also has powerful analytics tools that let you see how your social media campaigns are doing.
Hootsuite is free for up to three social media accounts, and there are paid plans for businesses who want more features. Hootsuite is one of the best social media tools available, and it’s definitely worth checking out.
Free Plan. At first glance it looks like Hootsuite doesn’t come with a Free plan but it does. Give their Free plan a try which includes 2 social accounts, 5 scheduled posts and 1 user.
Paid Plans. If you’re a social media manager, you definitely need either of Hootsuite’s paid plans: Professional, Team, Business and Enterprise. These plans come with more users (up to 5 users), unlimited posts, post scheduling, approval workflows, social ads analytics and many more.
Zoom is a video conferencing tool that can be used for team meetings, client calls, and more. It’s one of the best tools because it’s easy to use, has a variety of features, and is affordable.
With Zoom, you can easily join or host online meetings. You can also invite others to join your meeting by email. The meeting room will open in a web browser and you can start the meeting by clicking the “start” button.
During the meeting, you can share your screen, chat with others, and more. You can also record the meeting if you’d like to have a recording for later use.
Free Plan. Zoom is affordable and has a free plan that allows up to 100 attendees and for up to 40 minutes of video time per month. If you need more time, there are paid plans starting at $5.99/month.
Paid Plans. If you need more video conferencing time, there surely is a Zoom plan for you. Zoom comes with three paid plans: Basic Plus, Pro and Business. These plans enable higher video conferencing time, messaging, whiteboard and 5GB storage.
There are so many productivity hacks out there that it can be hard to know which ones actually work. These hacks have helped me to achieve maximum productivity both at work and at home.
Set specific goals
Prioritize your time
Delegate and outsource
Create a daily routine
Find a productivity method that works for you
Set specific goals
When you have a specific goal in mind, it’s easier to stay focused and motivated. Here’s an easier way to set goals.
Set Specific, Measurable, Achievable, Relevant and Time-bound (SMART) goals
Break down your goals into smaller steps
Set a deadline (due dates) for each goal
Make a plan of action to achieve your goals
Stay motivated by tracking your progress
Celebrate your successes along the way!
Prioritize your time
You need to figure out what tasks are the most important, and focus on those first. This way, you avoid wasting your time, and you will be more productive. The only problem with this is that sometimes it’s hard to figure out what’s most important. You’ll have to do some trial and error to find out what’s the most important.
It’s important to give your mind a chance to relax and rejuvenate, so you can be more productive when you return to work. Take a short walk outside. Take a shower. Have some coffee. Anything to get your mind off of work for a bit, and give it time to rest and regain focus.
How does this all fit together? You need to have a clear schedule, which will help you prioritize. You can’t get too bogged down in anything that isn’t important, and focus on those first. This way, you avoid wasting your time, and you will be more productive.
Delegate and outsource
In today’s world, it is more important than ever to be able to delegate and outsource work. By doing so, you can focus on the tasks that are most important to you and improve your overall productivity.
Outsourcing can also help you save money, as it can be cheaper to hire someone else to do a job than it is to do it yourself. There are many different types of work that can be delegated or outsourced, so don’t hesitate to give it a try.
Create a daily routine
The benefits of having a routine are vast. Routines help us to be more productive, they make our lives more predictable and they can help to improve our mental health.
When it comes to creating a routine, there are a few things that we need to think about. Firstly, we need to ask ourselves what it is that we want to achieve with our routine. Secondly, we need to work out when is the best time for us to do the activities in our routine. Finally, we need to create a plan that is realistic and achievable. Once we have created our routine, it is important that we stick to it as much as possible.
Find a productivity method that works for you
There is no one perfect productivity method for everyone. You have to find the system that works best for you. What works for someone else may not work for you, and that’s okay! You need to experiment until you find a system that makes you productive and happy.
Some people like to use planners while others prefer to keep everything in their head. Some people like to break down their tasks into small, manageable steps while others just want one big goal to focus on. The important thing is to find what works for you and stick with it!
What are Productivity Tools and Apps?
Productivity tools or apps are electronic devices or software applications that help a person to be more productive. There are many different types but they all have the same goal: to help a person get more done in less time.
Some of the most common types of productivity tools and apps include task managers, calendars, email clients, and word processors. These tools can help a person to stay organized and improve productivity by allowing them to track their to-do list, schedule appointments, keep track of email correspondence, and write documents.
There are also many specialized tools and apps available, such as project management software tool, note taking apps, and voice recognition software. These tools can be especially helpful for office productivity and for businesses specifically when drafting a business plan.
What are the Types of Productivity Tools and Apps?
When it comes to staying productive, there are a variety of tools and apps that can help. From to-do lists to time tracking, these tools can help you stay on track and get things done. Here are some of the most popular productivity tools and apps:
1. To-Do Apps
To-do apps are one of the simplest and most effective tools. They help you keep track of what you need to do, and they can be customized to fit your needs. There are a variety of to-do list apps available, such as Todoist or Wunderlist, or you can use a simple pen and paper list.
2. Time-Tracking Apps
Time tracking software help you track how much time you’re spending on each task. They can help you identify recurring tasks and track your progress. There are a variety of time-tracking tools like Harvest, Toggl, RescueTime, or RescueTime Premium.
3. Filter Apps
Filter apps allow you to filter a variety of content, such as email and social media posts. This can help you save time by skipping emails or posts that aren’t relevant to your work. There are several options available including Unroll. Or, use the default mail app or Gmail to filter as you would normally. Also check out Automator for a more powerful way of automating tasks.
4. Automation Apps
Automation apps allow you to automate specific actions such as posting to social media or sending reminders via email. You can use Hootsuite for social media or try Zapier for a more flexible way to automate repetitive tasks.
5. Project Management Apps
Project Management apps are a necessary tool for any business or individual needing to organize and manage a project. There are a variety of different project management apps to choose from including Asana, Clickup or Monday.com.
6. Video Conferencing Apps
There are a number of different video conferencing apps that are available for use on mobile devices. These apps allow users to connect with others in real time, both audio and video, regardless of their location. The most popular video conferencing apps are Zoom, Skype, GoToMeeting and Facetime.
7. Password Management Apps
These apps keep all of your passwords organized and safe. They can store all of your passwords in one place, and many of them have built-in features that help keep it safe. Some of the best password management apps are LastPass, 1Password and Bitwarden.
How to Pick the Right Productivity Tool
It seems like every day a new tool is born. With so many options, it can be hard to know which one is the best for you. We’ll discuss how to pick the right tool for your needs.
1. Consider what you want to use the tool for
There are tools designed for specific purposes, such as task management or time tracking. If you’re not sure what you need, do some research to find out which tools are popular among people with similar goals and work habits to you.
2. Try using the tool
Once you’ve narrowed down your options, try out a few of them and see which ones feel the most natural to you. It’s important that the tool feels like an extension of your own working style, not an obstacle standing in your way.
3. Consider your budget
Finally, consider how much you’re willing to spend. You’re not going to get what you don’t pay for.
Frequently Asked Questions
What is the best scheduling software?
The best scheduling software is the one that fits your needs and skillset best. If you’re a beginner when it comes to writing software, we would recommend Google Calendar or Todoist. If you’re experienced with web development, check out Trello.
What is productivity software for collaboration?
Collaboration tools are a way to share, compare and comment on things in your workflow. As a team, you can (and should) use these tools to create a more efficient process.
What are Email Productivity Tools?
These are software that makes your email more efficient. They are similar to collaboration tools, but they’re used to manage your email inbox. This can help you get things done faster and make sure nothing goes in the wrong folder or gets lost in a sea of unread emails.
What are some tools for managing distractions?
Distraction-focused tools help you to focus on the task at hand. You can use them to block distracting websites and apps, or you can use them to control how much time you spend doing something. They are particularly helpful if you don’t want to get distracted and you’re trying to get a lot done in a short amount of time.
What are the best productivity tools for project management?
The best project management tools are Trello and Asana. These tools help you to organize your projects and tasks. They’re useful for keeping track of every task you have on your list, as well as helping you to stay on top of upcoming deadlines. Now you can boost productivity without the need of manual monitoring.
What are the best free productivity apps?
Some of the best free productivity apps are Evernote, Google Drive and Google Docs. Use these tools to get you productive in your daily tasks and projects.
In conclusion, there are many great productivity tools and apps available to help you increase productivity, get work done efficiently without breaking the bank. Whether you are looking for a tool to help you manage your time, tasks, or projects, there is sure to be an app or tool that can meet your needs.
By finding the ones that work best for you, you can increase your productivity and achieve your goals. So don’t wait any longer, get started today using some of the best tools and apps out there!
Paul Dabuco is the author of Juan Investor. He’s passionate about investing and digital marketing. When he’s not blogging he’s either tinkering on his clients’ Facebook ads or beachbumming.
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